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Registration of Documents of Compliance (DOC) in VDS beginning from 1 August 2018

Beginning from 1 August 2018, documents certifying the conformity of the fuel to the requirements (Documents of Compliance, DOC) shall be entered into the fuel handling database.

Beginning from 1 August 2018, pursuant to subsection 9 (52) of the Liquid Fuel Act (RT I, 03.04.2018, 11), the data written out in the Documents of Compliance (DOC) about the fuel indicated in subsection 8 (1) of the Liquid Fuel Act (motor vehicle petrol, diesel fuel, light fuel oil and heavy fuel oil) shall be entered into the fuel handling database. NB! The obligation to enter a document certifying the conformity of the fuel to the requirements does not extend to the handling of aviation fuel, liquefied petroleum gas, biogas, shale fuel oil, kerosene and specialty and unconventional fuel-like mineral oil. The documents the issuing date of which is 1 August 2018 or later shall be entered into the database.

The conformity assessment body accredited or the person who releases the fuel for consumption (including a producer of fuel from the waste) or the person who transports the fuel released for consumption in another Member State into Estonia are obliged to enter the data into the database. The data shall be entered into the database prior to the release of the fuel for consumption. If the compliance of the fuel to the requirements has been re-attested, the warehouse keeper wherefrom the fuel has been released for consumption, must make a corresponding notation about it on the document entered into the database.

The database shall be accessible via the website of the Estonian Tax and Customs Board https://www.emta.ee/eng/ where you have to choose the e-Tax/e-Customs – Online customs services – VDS.

The data can be entered into the sub-module of Documents of Compliance (in Estonian vastavusdokumentide süsteem, VDS) of the documents of compliance of the fuel handling database (in Estonian kütuse käitlemise andmekogu, KKS) via the user interface manually or upload from an XML file. The specification for an XML file shall be ready in July 2018.

Beginning from 1 August 2018, the excise warehouse keepers who release fuel for consumption from excise warehouses and the importers bringing goods to Estonia accompanying with SAAD2 shall enter the following information into the profiles of accompanying documents T2, T5, T6 and SAAD2 in the database SADHES:

  • the data from the document certifying the conformity of the fuel to the requirements (certificate of conformity or declaration of conformity by EU producer);

and the following data fields have been added:

  • information about the owner of goods – obligatory from 1 February 2019 in profiles T2, T5, T6 and SAAD2;

  • quantity in actual litres – obligatory from 1 February 2019 in profiles T2, T5, T6 and SAAD2.

Box 17N "The fiscal marking of fuel" has been removed from all profiles.

Commodity code Type of excise goods Fuel
Table. Commodity codes by SADHES and types of excise goods whereto the Document of Compliance (DOC) is obligatory to add
27101241 K01 Petrol ON < 95
27101245 K02 Petrol 95 ≤ ON < 98
27101249 K03 Petrol ON ≥ 98
27101929 K07, K08 Diesel fuel, diesel fuel for specific purposes
27101943 K07, K08 Diesel fuel, diesel fuel for specific purposes
27101947 K11 Light heating oil
27101962 K12, K23 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act)
27101964 K12, K23 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act)
27102011 K07, K08 Diesel fuel, diesel fuel for specific purposes
27102017 K11 Light heating oil
27102031 K12, K23 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act)
27102035 K12, K23 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act)


Technical specifications for VDS

 

See technical specifications for VDS in Estonian here »

 
New X-Road specification of SADHES »

 

19.07.2018