You are here

Registration of Documents of Compliance (DOC) in VDS beginning from 1 August 2018

Beginning from 1 August 2018, documents certifying the conformity of the fuel to the requirements (Documents of Compliance, DOC) shall be entered into the fuel handling database.

Beginning from 1 August 2018, pursuant to subsection 9 (52) of the Liquid Fuel Act (RT I, 03.04.2018, 11), the data written out in the Documents of Compliance (DOC) about the fuel indicated in subsection 8 (1) of the Liquid Fuel Act (motor vehicle petrol, diesel fuel, light fuel oil and heavy fuel oil) shall be entered into the fuel handling database. 

The obligation to enter a document certifying the conformity of the fuel to the requirements does not extend to the handling of aviation fuel, liquefied petroleum gas, biogas, shale fuel oil, kerosene and specialty and unconventional fuel-like mineral oil.

The documents the issuing date of which is 1 August 2018 or later shall be entered into the database. The data set to be entered can be found under the subtitle ‘Andmekogusse kantavad andmed kütuse nõuetele vastavust tõendava dokumendi kohta’ (‘Data to be entered in the database for the document certifying the conformity of the fuel to the requirements’) in Annex 1 (PDF) to the Statutes of the Fuel Handling Database.

The conformity assessment body accredited or the person who releases the fuel for consumption (including a producer of fuel from the waste) or the person who transports the fuel released for consumption in another Member State into Estonia are obliged to enter the data into the database. The data shall be entered into the database prior to the release of the fuel for consumption. If the compliance of the fuel to the requirements has been re-attested, the warehouse keeper wherefrom the fuel has been released for consumption, must make a corresponding notation about it on the document entered into the database.

The database shall be accessible via the website of the Estonian Tax and Customs Board https://www.emta.ee/eng/ where you have to choose the e-Tax/e-Customs – ‘Online customs services’ – ‘VDS’.

See the instruction for using the database in Estonian here »

The data can be entered into the sub-module of Documents of Compliance (in Estonian vastavusdokumentide süsteem, VDS) of the documents of compliance of the fuel handling database (in Estonian kütuse käitlemise andmekogu, KKS) via the user interface manually or upload from an XML file.

Training environment

Login to the VDS training environment is through the link https://koolitus.emta.ee/, where you have to choose the e-Tax/e-Customs – ‘Online customs services’ – ‘VDS’.


Changes in SADHES accompanied by the registration of documents of compliance in the fuel handling database


Beginning from 6 August 2018, the excise warehouse keepers who release fuel for consumption from excise warehouses and the importers bringing goods to Estonia accompanying with SAAD2 shall enter the following information into the profiles of accompanying documents T2, T5, T6 and SAAD2 in the database SADHES:

  • the data from the document certifying the conformity of the fuel to the requirements (certificate of conformity or declaration of conformity by EU producer);

and the following data fields have been added:

  • information about the owner of goods – obligatory from 1 February 2019 in profiles T2, T5, T6 and SAAD2;

  • quantity in actual litres – obligatory from 1 February 2019 in profiles T2, T5, T6 and SAAD2.

Box 17N "The fiscal marking of fuel" has been removed from all profiles.

Commodity code Type of excise goods Fuel
Table. Commodity codes by SADHES and types of excise goods whereto the Document of Compliance (DOC) is obligatory to add
27101241 K01 Petrol ON < 95
27101245 K02 Petrol 95 ≤ ON < 98
27101249 K03 Petrol ON ≥ 98
27101929 K07, K08 Diesel fuel, diesel fuel for specific purposes
27101943 K07, K08 Diesel fuel, diesel fuel for specific purposes
27101947 K11 Light heating oil
27101962 K12, K23 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act)
27101964 K12, K23 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act)
27102011 K07, K08 Diesel fuel, diesel fuel for specific purposes
27102017 K11 Light heating oil
27102031 K12, K23 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act)
27102035 K12, K23 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act)


Changes in Complex accompanied by the registration of documents of compliance in the fuel handling database


Beginning from 6 August 2018, it is necessary to enter the data of the document confirming compliance of fuel in the customs declaration in a new way in the database Complex during the procedure for permitting the release of fuel for free circulation.

In the customs declaration, the reference of the document confirming compliance of fuel (the additional document with code 1001) has to be indicated in the box 44AB "Reference" in the form <reg. code of the person issuing the fuel>/<reference of the person issuing the fuel>. For example: 10000001/KYTUS001.

The document confirming compliance of fuel indicated in the customs declaration has to be entered in the VDS before the customs declaration is lodged.

Table. Commodity codes by Complex and additional codes of the Estonian Master Tariff System (EMTS) which have to be accompanied by a document certifying the conformity of the fuel to the requirements
Commodity code (8 digits) Fuel Additional code of EMTS in Complex
27101241 Petrol 91  
27101245 Petrol 95  
27101249 Petrol 98  
27101929 Diesel fuel, diesel fuel for specific purposes Q001, Q002
27101943 Diesel fuel, diesel fuel for specific purposes Q001, Q002
27101947 Light heating oil Q005
27101962 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act) Q006, Q007
27101964 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act) Q006, Q007
27102011 Diesel fuel, diesel fuel for specific purposes Q001, Q002
27102017 Light heating oil Q005
27102031 Heavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act) Q006, Q007
27102035 RasHeavy fuel oil (subsection 66 (8) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act), heavy fuel oil (subsection 66 (81) of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act) Q006, Q007

 


Technical specifications for VDS

 

See technical specifications for VDS in Estonian here »
 

Fuel classifications
fuelTypeCode Fuel type
DIESEL Diesel fuel
SPECDIESEL Diesel fuel for specific purposes
HFUELOIL Heavy fuel oil
LFUELOIL Light heating oil
PETROL91 Petrol 91
PETROL95 Petrol 95
PETROL98 Petrol 98
 
New X-Road specification of SADHES »

 

Additional information


If you have any questions, please contact:

Riina Šamatauskas
riina.samatauskas@emta.ee
(+372) 676 2185
Eliisabet Rehepapp
eliisabet.rehepapp@emta.ee
(+372) 676 1777

 

27.08.2018